1. Start with the original equipment requirement
Record the equipment manufacturer, equipment model, assembly reference and the exact valve position on the hydraulic schematic. Keep the complete existing part code, including suffixes, even if a supplier recognizes the main model number. Add the drawing revision and identify whether the request is for a like-for-like replacement, an alternative or a new design.
These are different purchasing tasks. A replacement request asks the supplier to demonstrate a match to an approved specification. An alternative request also needs a documented comparison and approval by the responsible equipment engineer. Do not let an urgent delivery requirement quietly change the task from replacement to redesign.
2. Separate the pressure figures
A valve pressure rating describes a limit for that particular product; a relief setting describes an operating characteristic. They are not interchangeable numbers. Parker’s selection guidance also treats pressure surges, flow, temperature and fluid compatibility as selection inputs. Ask the equipment specialist to supply the relevant requirements rather than choosing a setting from a catalogue photograph.
Keep the units beside every value. If the original records and the quotation use different units or terminology, ask for a written clarification. An unexplained number in the model designation is not a substitute for the manufacturer’s data sheet.
- Identify the approved operating and pressure-protection requirements.
- Include required flow and the operating temperature range.
- State the hydraulic medium precisely, including any specified concentration.
- Request a model-specific data sheet and the basis for the proposed selection.
Reference: Parker — Hydraulic valve selection and safety guide
3. Compare the whole specification, not the appearance
Use the same comparison sheet for every quotation. Mark missing information as “not yet confirmed,” not “equivalent.” A visually similar housing may conceal a different internal arrangement or connection detail.
| Review item | What the inquiry should identify |
|---|---|
| Function | Original circuit role and expected operating behavior |
| Interfaces | Port arrangement, connection standard and installation dimensions |
| Materials | Specified body and seal materials or approved alternatives |
| Documentation | Drawing, data sheet and model-specific certificates required |
| Supply scope | Complete assembly, cartridge or individual replacement item |
4. Resolve the interface before ordering
Attach the installation drawing if available. If drawings are incomplete, ask the equipment team to identify the missing dimensions safely under the approved maintenance process. The purchasing team should not ask someone to loosen an installed valve merely to take a measurement. A photo can support identification, but it does not establish the thread, sealing geometry or internal function.
For a cartridge, identify the parent assembly as well as the cartridge reference. For a complete valve, clarify which mating parts, seals or accessories are included. This prevents quotations for different supply scopes from appearing directly comparable.
5. Keep certification model-specific
Request documentation for the exact offered model and legal manufacturer. Compare the certificate’s product description, model, holder and printed dates with the proposed supply. The MA documents in this website’s catalogue record individual products; their presence does not mean every safety valve in the range has the same approval.
A readable scan is evidence of what that document states, not proof that its current registry status has been checked. Ask for current documents and any required status confirmation before the purchase is released. Retain the approved document set with the order revision.
Reference: Supplied Hydraulic Components Catalogue — product and document reference
6. Close the inquiry with a clear approval point
Ask the supplier to return the offered model, technical exceptions, quantity, delivery proposal and document list together. Route unresolved technical differences to the equipment specialist before commercial acceptance. Do not request a higher pressure setting as a purchasing shortcut, and do not treat this guide as permission to install, adjust or substitute a valve. Final decisions must follow the equipment manufacturer’s instructions and the site’s approval process.
Frequently asked questions
Can I order from the old valve’s photograph alone?
Use the photograph to begin identification, then confirm the full model, assembly reference, interfaces and approved operating requirements. Appearance alone does not establish interchangeability.
Does a higher pressure rating make a valve a better replacement?
Not by itself. The valve’s function, operating behavior, interfaces and application suitability still need review. Do not infer the correct relief setting from its maximum pressure rating.
Does one MA certificate cover the full product range?
No. Review the product and model scope stated in each document and request the current documentation for the exact offered item.
Turn the checklist into a clear inquiry.
Use your model, drawing revision and application requirements to start the next discussion.
Explore the hydraulic component families Review the certificate records Prepare a model-specific inquiryGeneral purchasing information, not equipment-specific engineering approval. Installation, pressure settings, substitutions and maintenance require the responsible specialist and the equipment manufacturer’s procedures.
